The one thing that we see time and time again when surveying offices is that most companies claim to be lacking in storage, yet the actual cabinets are often half empty. Effective office storage systems are absolutely critical to an effective office design layout, and the process needs to begin with an assessment of what actually needs to be stored on site. These days there are many office storage companies that offer archiving services that can allow you to store paperwork away from your office, yet be able to retrieve it quickly for a small fee. This can allow you to remove cumbersome storage cabinets from your office space and then open up the space improving both natural light and air circulation. There will always be some things that need to be stored on site, but with effective scanning systems every piece of paperwork can be catalogued and stored on your company servers. Not only will this reduce the need for office storage, but it also usually aids searching and retrieval as the scanned documents can be tagged with a wealth of information. There is also the added benefit that more than one person at a time can have a piece of information open, aiding information sharing, which is much more difficult when the information is held within a single paper folder.
It’s not just filing that takes up office storage though, as we often see large stationery store rooms. However these too are no longer as necessary as most stationery suppliers offer a next day delivery service, meaning that it is not so critical to maintain a large store on site. Even printed material can often be ordered via the internet on a much quicker turnaround than it used to be, meaning less space is required for its storage on site.
Call us to discuss your storage problems and see how we can help improve your overall design layout.