For many companies, once their office appears to be full and they desperately need additional office space, they turn to serviced offices. There are several chains of these ready to move in to offices, and they come ready equipped with furniture, communications and wifi. These offices are a good short term solution, but often the lack of office space in your main office site can become a long term problem. The staff at the serviced offices can often feel disjointed from the rest of the staff, and their accommodation costs tend to be much more expensive than the costs for office based staff. However we have found that in the majority of cases we are able to fit in a considerable number of extra staff at your existing offices through intelligent space planning. This means that the serviced offices are often no longer required and the staff can all be housed together at the one site. We are also able to produce maximum density plans, which let you know the overall capacity of your site, allowing you to plan for the future. If you would like us to plan for your future, drop us a line.

One of the most common questions we get asked is what size of area should be allowed per person in an office. The answer depends on many factors such as the size and type of office furniture, the office space available, and even the actual job roles being carried out. However in the UK there is a volume requirement for 11 cubic metres of space per person. There is a restriction on this saying that any ceiling height above 3m is not counted, as otherwise the actual area per person could be very small, but very tall, but going on an average ceiling height the overall office area per person should be at least 4.2 square metres. This may sound fairly generous, but the figure includes all useable space within the office and so also needs to cover all circulation walkways, fire routes, furniture and storage, so in reality unless you have very tiny desks you are generally unlikely to get down to this figure. The best way to work out the area per person however is to space plan the office ensuring that the layout covers all required fire routes, DDA (Disability Discrimination Act), and Health & Safety requirements, and usually after the office has been planned taking these in to account the average office tends to have about 7 square metres per person.

If you would like us to carry out an office space audit and show you exactly where you have wasted space, and how to improve your office design, drop us a line to discuss your requirements.

Much has been written about the benefits of removing your office partitions and going open plan, and it is true that this does increase the space efficiency. However, there are certain job roles and even departments that often need an increased level of confidentially and security, such as HR and Finance roles, and also senior management roles. In these cases there are still some things that you can do to maintain a light and airy office feel, despite the enclosed rooms. There are many excellent office partitioning systems that are mainly glazing, and these can offer excellent sound proofing, whilst still allowing the light through. For occasions when a greater degree of privacy is required you can get partitions with built in venetian blinds that allow you to close off the outside office, or even a system known as electrochromic switching. This is a system that has a very fine layer of liquid crystal suspended within the glass, and when switched on, the usually frosted glass becomes clear. This system is a relatively new technology, and so is still fairly expensive, but it is certainly impressive, perhaps for a company boardroom.

As we are a fully independent company we are not tied to any single supplier and so can recommend the best products for your requirements, and these can include curved partitions, glass partitions, or even moveable office partition systems. Drop us a line to discuss your requirements.

Office chairs are often overlooked when considering the ideal office design, but they are actually a very important tool to the office worker. Every day there are many thousands of people across Britain that are away from work due to bad backs, and often these problems are due to poor office chairs. Many staff remain seated for hours at a time in inadequate office chairs and this leads to poor posture, and eventually back pain. The first way to alleviate this problem is to ensure that staff are aware that they should get up and move around every hour. It is possible to promote this via office space planning by having office storage that is not right next to each member of staff. If you are having to get up and go to a central storage area to collect and replace files, then without realising it, you are exercising your back, and preventing strain. Centralised storage is also sensible to allow you to get the best out of your space planning as it allows you to group staff together, and storage together giving a much more efficient layout.

There are many hundreds of different types of office chair, so how do you know which one is the best for your staff? Basically there is no one chair that will be perfect for everyone has different requirements and body shapes, but as a general rule the more adjustable the chair is, the more likely you are to find a setting that suits the user. As a minimum the office chair needs to be height adjustable, and intensive users would ideally have some level of seat pan tilt and lumbar support. It is actually the responsibility of employers to ensure that all users of PCs have adequate office furniture for their job role (a DSE assessment- Display Screen Equipment), and we are able to send our staff to carry out these risk assessments at your office, and to make recommendations as to the most suitable furniture and office chairs for your staff. Call us to discuss how we can help.

The size and shape of the office desk plays a major part in the final office design. Obviously, the larger the desk, the fewer you can fit in, but also the shape can play a big role is the layout too. The most common office desk type in the UK is still the “L-shaped” desk, also known as a corner (or sometimes crescent) desk. This desk type has a deep corner section, which is designed to house a large CRT monitor. However, the majority of monitors are now flat screens, and so this space is in effect redundant. The large return of the L-shaped desk means that you need to space them further apart in order to allow for adequate access between desks. This is especially important due to the DDA regulations (Disability Discrimination Act), which state that the office should be planned in such a way that it is useable by wheelchair users and the less able bodied. It therefore makes sense when planning an office layout to consider the type of office desk and go for something that allows for adequate surface space, but doesn’t require a huge amount of space between desks. A solution here would be a wave type desk, which has a slightly deeper end at one side, which is usually 200mm deeper than the rest of the desk top (compared with 800mm deeper for most L-shaped desks). In fact due to the ever shrinking size of desktop PCs, many companies are even going for rectangular (straight) desks, or even flexible bench type desking. These can further help to improve your office design by being very space efficient, whilst still useable. There are many other types of office desks available too, such as the double wave, the 120 degree desk, and the call centre pod, so if you would like advice as to what would work best in your office, just give us a call, or drop us an email (see contact page for details).